Signatures at the bottom of your emails seem professional and make it easier for people to reach you. However, it is time-consuming and unnecessary to include your name and contact information in every message you send. With an automatic signature, you won’t have to keep writing your name and email address on each reply.
The Microsoft Outlook email client has an integrated signature feature. How to do it on a computer or mobile device.
The desktop Outlook email signature setup guide
One of several routes to Outlook’s signature section, this one is the quickest and most reliable in my experience.
First, fire up your web browser and log into Outlook.
2. Select the gear icon located in the upper right.
3. In the search field, enter “email signature,” and select it from the results.
4. In the space labeled “Email signature,” compose the text that will show at the bottom of all of your outgoing messages. A simple name will do, but feel free to embellish with links, a logo, and whatever else you’d like to promote.
You can have your signature added to new messages, forwarded messages, and replies automatically by checking the boxes below the signature box.
While this is the simplest method, you may also add a signature by going to File > Options > View All Outlook Settings. To modify your signature in Outlook, go to the File tab and then select Compose and Reply.
You can preview your signature after you’ve created it by clicking New Message.
How to Set up Your Email Signature on ios and Android
1. Get yourself signed into the Outlook app by downloading it today.
2) Select Outlook from the menu that appears on the left. If you’re using iOS, instead of tapping the symbol in the top left, you’ll tap the icon that has your first initial.
3. Select the gear icon (Settings) in the lower left.
Fourth, select “Signature” from the drop-down menu. Your default signature reads “Get Outlook for Android” or “Get Outlook for iOS” depending on your platform of choice.
Remove any text from the Message field and tap Signature.
Six, enter your name and email or other contact information. If you’re on an Android device, click the checkbox. Any changes made while using iOS will be saved immediately.
The signature will appear in the new message window, just like it would if you had created it on your computer.
Manually Add Your Signature to A New Message
If you’ve created a signature, but didn’t choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
- Go to your mailbox and choose New message.
- Type your message, and then choose > Insert signature at the bottom of the compose pane.
- When your email message is ready, choose to Send.